02 / FINANCE OPERATIONS / SYSTEMS / EXECUTIVE CADENCE
Operated through March 2026The receivables operating system connecting QuickBooks, Swedish production data, international shipping, floor-plan financing, and dealer communication. Behind it sat a reduction in outstanding receivables from about $9M to $7M within four months at Nimbus USA.
THE BUSINESS PROBLEM
Nimbus USA imported boats built in Europe and sold them through a US dealer network. A single transaction could involve a deposit at order, a final payment at delivery, floor-plan financing through a bank, production dates from Sweden, international shipping, port arrival, and dealer coordination, spread across QuickBooks, an ERP export called Cockpit, shipping documents, email, bank processes, and individual knowledge. Leadership had no dependable view of what was owed, when payment was expected, or what was delaying collection.
Sarah reconstructed the invoice lifecycle end to end, built the Power BI tracking and cash-flow forecasting that exposed it, and then ran the operating cadence around it: monthly dealer statements, direct collections, and a standing weekly executive review with Sweden. The cadence is the part that made it work.
HOW THE WORK HAPPENED
Started from how QuickBooks Projects actually organized boats, dealers, deposits, and payments, then connected invoices, Cockpit production and cost data, hull identification, shipping documentation, floor-plan financing, and dealer statements into one Power BI view of every boat and every balance: paid, unpaid, deposit, final payment, floor-plan.
A standing Friday review with the Nimbus USA Senior VP of Sales and Nimbus Sweden's CEO and CFO worked from Sarah's weekly Excel comparison: payments received, remaining balances, and the plan for each account. The review also tracked cash-flow exposure against import-tariff timing on incoming deliveries.
Monthly statements gave every dealer a shared record of its balance. For the largest dealer, historical invoices and payments contained discrepancies and open questions. Sarah led a four-to-five-month reconciliation until both organizations agreed on what had been paid and what remained due.
After EdgeWater's finance leadership departed in June 2025, Sarah stepped into de facto senior accounting leadership without a title change, running month-end close and AP/AR for both entities through a twelve-workbook Excel close chain that built the P&L, balance sheet, and cash flow statement on Power Query, pivot tables, and nested logic. She reported the results to Nimbus Sweden.
CAPABILITIES IN EVIDENCE
Evidence note. Nimbus USA operating results for a bounded period: outstanding receivables reduced from about $9M to $7M over about four months. Based on Sarah's direct responsibility and operating records; company-sensitive data is not published.